JWJasmin WiltzContact

Jasmin Wiltz

Executive support that keeps leadership in step.

Calendars, travel, and every loose end — carried quietly, so nothing reaches your desk that you didn't choose.

For more than fifteen years I have been the steady hand behind founders, CEOs, and leadership teams — bringing structure to complex operations, intricate calendars, and high-priority business and personal portfolios. I build the systems that keep multi-location teams, board meetings, and travel running so smoothly they go unnoticed.

My path runs through elite sports-medicine clinics, a six-property residential portfolio, and state-coordinated care programs — an operator's range I bring to every mandate, from executive communications and vendor negotiation to event coordination and family logistics. Whether the need is confidential, strategic, or deeply personal, it is met with sound judgment and absolute discretion.

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15

Years of experience

Trusted by executives & families alike.

Consider it handled.

On track

Executive day

8:00 — 18:00
Calendar

Board briefing

10:30 · Materials prepared

Travel

LHR → JFK confirmed

Car and hotel aligned

Expenses

Quarter reconciled

Filed ahead of audit

JW

Morning brief ready

Priorities in one place.

Events

Board dinner booked

Venue and seating confirmed

Schedule

Board call → Fri 11:00

  • ✓Conflict resolved
  • ✓Invites resent
Messages
Can you move Thursday's board call and sort the car?
Done — call moved to 2pm, car confirmed. Brief updated.
Vendors

Venue contracts signed

Catering confirmed for 40

Inbox

Executive inbox cleared

12 replies drafted for review

Prep

Pre-reads delivered

Room and AV checked

Documents

Board pack assembled

Minutes filed

Requests
What's on my plate before the dinner?
Two calls, then clear at 5 — car booked for 5:30.
Home logistics

Household running smooth

Vendors and maintenance scheduled

Child care

School pickups confirmed

Nanny and activities aligned

Private chef

Chef booked for the week

Menus and groceries set

Corporate event

Off-site for 60 coordinated

Agenda, AV and catering locked

Vacation
Plan our August family trip — kids included.
Itinerary done — flights, villa and kids' activities booked.
All details aligned

Where I fit

Eight seats, ranked by strength.

01 / 08

Hands reviewing strategy documents across a sunlit boardroom table

Multi-site · Systems · People

Director of Operations

Where the plan stops being a slide and starts being a schedule.

I have run operations across locations, departments, and households at once — systems built and then actually used, vendors held to what they promised, budgets kept honest. You get a director who already knows how the whole board moves.

  • New company system rolled out across the business
  • Budgets, payables, and vendor contracts held to standard
  • Multi-site teams aligned to one operating rhythm
25%efficiency gained, costs reduced
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An executive desk set with an ivory planner tied in burgundy ribbon, a closed laptop, a camel leather notebook, and an espresso cup in morning light

C-Suite · Deepest experience

Senior Executive Assistant

Give your executives their time back.

Fifteen years beside leadership means the calendar, the inbox, and the boardroom prep run before anyone has to ask. I protect your focus and never need to be told twice how you like things run.

  • Complex multi-executive calendars, optimized daily
  • Board, meeting, and agenda preparation end to end
  • Travel, offsites, and board retreats planned door to door
15+years beside executives
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A program-planning wall with an ivory timeline calendar, linen folders, and an open planner in warm morning light

Cross-team · Plan to proof

Program Manager

Every initiative with one owner, one timeline, one number that proves it worked.

Programs fail in the gaps between teams, so I live in the gaps. I break strategy into phases with named owners and real dates, then run the weekly rhythm that carries it from kickoff to closeout.

  • Cross-department programs driven from kickoff to closeout
  • Timelines, dependencies, and owners tracked weekly
  • Status reporting leadership can actually act on
35%cycle-time reduction
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An empty executive boardroom table set with ivory agenda folders, a closed laptop, and a burgundy leather portfolio in morning light

Operating partner · Strategy & operations

Chief of Staff

Where strategy stops waiting on execution.

Sitting beside founders and CEOs, I turn vision into working systems — ERP transformations, cross-department initiatives, and the follow-through that keeps an organization moving in one direction. Decisions get made, then they get done.

  • Direct operating partner to founders and CEOs
  • Systems and processes built for multi-location operations
  • Strategic initiatives driven from plan to measurable result

Fifteen years of executive support, sharpened in today's operating-partner seat.

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A waterfront estate with landscaped grounds and a yacht offshore

Communities · Estates · Staff

Estate & House Manager

Every home ready, every time.

I've run residential communities and private estates — staff, vendors, maintenance, seasonal openings. Your residences run like a five-star hotel, quietly.

  • Household staff and vendor coordination
  • Maintenance and repairs scheduled before they're needed
  • Seasonal openings, closings, and investor visits handled
9communities and estates managed
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A private medical practice seen down the hallway toward the front desk, with staff and clients

Clinics & care

Healthcare Practice Manager

Clinics that run in step and pass every review.

I've coordinated operations across five clinics and kept care coordination at 100% compliance in state reviews. With a nursing degree behind me, I speak both the clinical and the business language.

  • Multi-location scheduling and staffing
  • Compliance and audit readiness, every review
  • Care coordination across clinicians and patients
100%state-review compliance · 5 clinics
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Jasmin supporting two children painting at home

Private PA

Personal Executive Assistant

Your work and your life, handled as one.

From international itineraries to family schedules, I keep your private world as organized as your business one — nothing falls between the two.

  • Child care, school runs, and family schedules
  • Personal home office, vendors, and household errands
  • Corporate and private events, planned end to end
1contact for work and home
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Property folders, a maroon planner, and fresh flowers arranged on a marble island in a sunlit home

Private wealth · One trusted contact

Family Office Coordinator

One person accountable for everything behind the curtain.

A family office runs on a hundred moving parts that never reach anyone's calendar — books, vendors, advisors, appointments. I bring them into one set of hands, reconciled and reported.

  • Bookkeeping, payables and receivables, monthly reporting
  • Property holdings and vendor contracts managed
  • Advisors, legal, and medical contacts held in one thread

Finance, property, and personal affairs — held by one person you never have to brief twice.

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Core competencies

What I bring with me.Consider it covered.

01 · The office

The seat beside leadership.

Direct support for executives and boards — the calendar, the meetings, and the friction resolved before anyone feels it.

C-Suite & CEO Support

A direct line to leadership — days built around the people who set direction.

Executive Correspondence

Letters, replies, and sensitive threads drafted with care and discretion.

Meeting & Agenda Preparation

Agendas, briefings, and materials ready before every meeting.

Meeting & Board Governance

Board packs, minutes, and follow-through handled to the letter.

Complex Calendar Management

Multi-timezone calendars resolved before conflicts surface.

Scheduling Optimization

Workflows rebuilt so calendars flow — fewer gaps, less idle time.

Administrative Support & Coordination

The day-to-day handled quietly — files, logistics, and follow-ups.

Deadline & Follow-Up Management

Every commitment tracked to done — nothing slips past its date.

02 · The road

In motion, across every location.

Wherever the work goes, the logistics are already in place — travel, locations, and suppliers moving as one plan.

Domestic & International Travel Coordination

Flights, cars, and hotels aligned end to end — at home and abroad.

Multi-Location Coordination

Offices, homes, and off-sites kept on a single page.

Vendor Management & Negotiation

Suppliers sourced, negotiated, and held to their word.

Multi-Executive Support

Calendars and priorities for several leaders at once, without collisions.

Project Management

Special projects moved from brief to done, across departments.

Stakeholder Management

Agencies, providers, and partners kept aligned and informed.

Process Improvement

Reworked routines that give hours back every week.

03 · The books

Numbers that tell the truth.

Spend, reporting, and planning — the quiet work that saves real hours and real money.

Cost Reduction & Expense Reporting

Spend tracked, reconciled, and trimmed without friction.

Expense Management

Reports reconciled to the dollar — every receipt accounted for.

Credit Card Reconciliation

Corporate card charges matched and closed out, on time.

Accounts Payable/Receivable

Invoices raised and paid on time, with every payment tracked.

Data Analysis

Numbers turned into clear decisions for leadership.

Strategic Planning Support

Leadership goals turned into roadmaps, reviews, and next steps.

Six Sigma

Process discipline applied to remove errors and rework.

04 · The room

Beyond the desk, into the room.

Events, messaging, and people — represented with polish and followed through to the last detail.

Event Coordination

Corporate events run from brief to arrival.

Social Media Marketing

Brand presence kept consistent and on-message.

Public & Media Relations

Messaging and press handled with discretion.

Executive Communication Strategy

Messaging shaped for clarity across teams and audiences.

Talent Acquisition & Sourcing

Great hires sourced, screened, and scheduled.

05 · The home

The personal side, handled.

Life outside the office runs just as smoothly — family, household, and private plans cared for with the same precision.

Personal Travel Planning

Vacations and private trips planned with the same care as business travel.

Family Logistics & Child Care

Caregivers, activities, and school routines kept running smoothly.

Household & Vendor Scheduling

Maintenance, deliveries, and home services arranged before they're missed.

Personal Appointments

Dinners, appointments, and reservations booked and confirmed.

06 · Always

And always, with discretion.

Everything above is handled under a strict standard of confidentiality — the default, not the exception.

Confidentiality / Discretion

Sensitive matters stay between us — records, people, and numbers alike.

Crisis Management

The unexpected handled calmly — defused, redirected, resolved.

Risk Management

Exposures spotted early and handled before they grow.

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Referrals

In their words

“Jasmin brought order to every detail of my calendar and travel — dependable, discreet, and always a step ahead.”

Chris H.

“She managed complex vendor and event coordination with remarkable composure, and our leadership team ran more smoothly because of her.”

Justin T.

“From board travel to family calendars, she anticipates what comes next before anyone has to ask.”

Carlos M.

Full letters available on request